Common technical concerns that workplace technology can help to tackle

Employers and workers will benefit from using workplace technology to enable a more flexible approach to work. However, technical concerns raised by the Information Technology (IT) team are usually overlooked when the new office plan is made and deployed.

After all, IT team is the one responsible for ensuring that any new solution is effectively integrated, integrates with other platforms, and remains operational with minimal disruption to company.

Followings are some common technical concerns that should be highlighted and we have solved for you:

How can desk booking support your office now?

You can easily adapt the hybrid working using Bookings ONE desk booking, which allow you to find, reserve and manage the hot-desk at any time, in any place.

You can easily adapt the hybrid working using Bookings ONE hot desk booking, which allow you to find, reserve and manage the hot-desk at any time, in any place.

Companies are looking to the future. For many, the vision is a model that combines remote work and office time. Hybrid working trend is now redefining workspace culture. Employees now would like to choose their working location, in office or from their home.

What is meeting room booking system for now?

Meeting Room Booking System is a software that includes capabilities for managing, optimizing, and streamlining the meeting room booking process.

Smart office has become the workspace that can allows your workers and guests to conduct meetings in a seamless manner is crucial to meeting productivity and employee morale.

The finest meeting room booking system makes the booking process effective, intuitive, centralized, time-saving, and cost-effective. It should be a scalable solution that lowers administrative labor, optimizes workspace utilization, and integrates intelligent meeting room booking procedures into your business.

Remote Work: Major Consideration For Silicon Valley People Now

As the epidemic recedes, is hybrid working still the way to go? Silicon Valley now appears to be an important indicator.

In 2022, people will begin to return to their old ways of living and working as different policies are gradually relaxed around the world. Over the past two years, many companies have had to implement remote work in a short period of time and have learned how to effectively implement a hybrid work model, which means remote work and office work at the same time, to ensure employee safety while reducing the impact of COVID-19 on business operations. As the epidemic recedes, is hybrid working still the way to go? Silicon Valley now appears to be an important indicator.

Apple Inc. ended its two-year work-from-home policy during the COVID-19 pandemic on April 11, and its employees began returning to the office today. While many technology companies have offered some employees the option to work from home permanently, Apple is not one of them. She made it clear that employees will eventually need to return to work in the office.

Case Study: A Digital Transformation In The Beverage Industry

A famous beverage manufacturer in Hong Kong promotes the digital transformation of its office.

Business Type: Beverage manufacturer
Main users: Hundreds of employees
Function: Room reservation, visitor and equipment management system

Case Study: Digital Government Transformation

of new technology to successfully improve an agency’s ability to engage audiences and fulfill its objective.

Business Type: Government agencies
Main users: Dozens of people
Function: Room reservation

Case Study:

For government agencies, digital transformation or modernization refers to the use of new technology to successfully improve an agency’s ability to engage audiences and fulfill its objective.

The client is one of the most important government agencies in Hong Kong. The client currently consists of two buildings to provide office space for the key personnel of the agency. In order to enhance the efficiency of the use of office resources, the client adopted the room reservation system provided by Bookings ONE intelligent office platform, together with Crestron’s room reservation panel TSS-1070 and sensors, in order to provide a suitable smart office environment for each key personnel.

Through Bookings ONE’s reservation system, users can reserve
meeting rooms and press rooms in different buildings and floors on their schedules to reserve their daily work space. They can also make real-time room reservations on the Crestron room reservation panel at the entrance of each room and determine if the room is occupied or not via the light showing on the panel .

Bookings ONE also provide the ability to the administrators to set various rules and limits on resource usage, and encourage users to make the best use of their rooms. As a result, their limited office resources can be allocated efficiently to all users.

To find out more features and details of Bookings ONE, contact us:

Enquiry Hotline/Whatsapp: (+852) 5538 3410
Email:　hello@ones.software
Website: https://ones.software/

ONES Smart Office System Case Study: Large-scale Cultural District

How to perform digital transformation for a Large-scale Cultural District?

Business Type: Arts and Culture
Main users: Thousands of employees and millions of visitors per year
Features: Visitor access system

What does the open source concept bring us?

Compared to traditional software that charges a one-off fee or a recurring subscription fee, open source software goes in a completely different direction. And various business giants are embracing this new path.

Average users may be confused by the concept of open source, normally you have to pay for softwares on the market, no matter whether it is a game, a word processor, or an operating system, in the form of the traditional one-off charge or the popular Software as a Service (SaaS) subscription pricing nowadays. The software does not give you direct access to the source code, and all source code is encrypted before it is released to the market so that no one can copy it easily. Some companies even resell source code patents from other companies as a way to make money.

However, open source software is the opposite of traditional software: it allows others to use the source code of the software to create their own software for other purposes in a specific software agreement. Under the BSD License (as defined in the BSD License), some rights are reserved for others to learn, modify, and transfer to anyone regardless of your purpose. The software is distributed, often openly and collaboratively developed and improved in the interactive communities across the web. The representatives of these are Mozilla Firefox and Android.

Many large business organizations prohibit their employees from using open source software because the security level may not meet the requirements of the organizations, and a large number of security tests have to be conducted beforehand. However, the federal government of Germany, governments of Brazilian and various universities are actively encouraging their employees to use open source software. In addition to the lower cost of software, they also want to reduce reliance on software from foreign companies.

Open-source software is more and more recognized by large business organizations and is even considered as a golden egg. In July 2019, IBM paid US$190 per share, or US$34 billion, to acquire a well-known open-source operating system developer, IBM Corporation Red Hat to co-develop a next-generation hybrid cloud platform. In 2018, Microsoft spent $7.5 billion to acquire colocation GitHub, a service platform for a wide range of open source software sources, shaken off its perennial image of being relatively closed, and has emphasized the importance of the GitHub will “reinforce a free, open, and innovative approach to developers,” in the spirit of developers first, with Microsoft’s Each maintains its own independent mode of operation. Businesses now see open source as a tremendous resource that would revitalize the businesses itself.

“Joining forces with IBM gives Red Hat the opportunity to bring more open source innovation to an even broader range of organizations and will enable us to scale to meet the need for hybrid cloud solutions that deliver true choice and agility.” JIM WHITEHURST, PRESIDENT AND CEO, RED HAT

The concept of open source is no longer limited to the realm of software, RISC-V is an example of “open source hardware”. Likewise, commercial chip vendors such as ARM and MIPS spend a lot of money on CPU design due to their expertise in different areas. Given the huge resources invested, these suppliers have to charge high licensing fees for the use of their patents and copyrights in order to survive. They also sign confidentiality agreements to protect their suppliers’ rights before using their advantageous design files and command sets. However, these traditional protection techniques stifle the development of the public, low-cost, free and open source software compilers and operating systems. RISC-V was born from the premise of pioneering “open source hardware”.

RISC-V is a simple, completely open source architecture that allows anyone to design, manufacture, and market RISC-V chips and software for the benefit of the public. The RISC-V Foundation is supported by many technology giants without paying royalties to companies. Google, Qualcomm, Microsoft, Huawei, Alibaba, Fidelity and others have joined the RISC-V Foundation. With strong funding from the Indian Government, RISC-V has become the national instruction set of India. Microsoft has also taken the lead as the OpenPOWER Foundation to promote its RISC-V program. This year, the company announced that it has merged into the Linux Foundation and is developing its open source Power chip. In addition, the company has developed the Instruction Set Architecture (ISA) to enable PowerChip without the need to pay royalty.

Currently, large commercial chip suppliers such as ARM and Intel dominate the processor market for many tablet computers and smart phones. With IoT on the horizon, the demand for chips is increasing. The emergence of “open-source hardware” such as RISC-V and power chips is poised to bring competition to the chip industry, making the overall chip market more competitive. The economic benefits of lower development costs are enormous, and lower development costs help to drive the development of new technologies such as artificial intelligence, supercomputers, data warehousing and data warehousing, analytics and IoT technology development.

The “open source hardware” also addresses some current geopolitical issues. As the technology war between two major political parties, the U.S. and China, is intensifying, many global software and hardware companies suffer under the conflict of power. The ZTE and Huawei incidents in 2018 forced China to look for a new way out for its hardware.

In the words of the RISC-V Foundation’s China advisory board chairman, Fang Zhixi:

“A typical example is Loongson. A chip is still a commodity, no matter how high the performance is, if no one uses it, it has no value, so there must be a corresponding ecosystem to give full play to its value. There are many Chinese companies making x86, Arm, and IBM Power chips, and the second way is to follow others. In some specific areas, there are things that can be done with these instruction set architectures, but they are subject to the ISA’s intellectual property (IP) rights. The lack of intellectual property restrictions on “open source hardware” such as RISC-V makes it difficult to succeed.”

The lack of intellectual property restrictions on “open source hardware” such as RISC-V makes it difficult for China, India, and other countries that do not have the ability to control RISC-V to succeed. Countries that manufacture their own chips are able to develop their own chips on a common basis, reducing their dependence on foreign technology. This allows the development of technology in different places to be less adversely affected by geopolitical changes and conflicts.

The introduction of the concept of “open source” can also improve the corporate culture which is technologically closed, and enable users to make use of their open source technology to develop their own chips. Compare the functional part with other products, this enables different technology products to be publicly verified, increasing their transparency and market competitiveness.

The open source concept can bring us a more free, open and innovative technology development base, improving the technology R&D environment, and at the same time adding new impetus to the existing technology industry. It is foreseeable in the future that enterprises around the world will be able to break through the past business limitations, and the development of technology as a whole may benefit from this.

Website: https://ones.software/
Email: hello@ones.software
Tel: (+852) 5538 3410

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智能辦公室的基本元素(II)：訪客管理系統

比起房間預約，客戶首先接觸的就是訪客系統，而如何給予用戶最好的第一印象，至為重要。

上一章我們提到，智能辦公室其中一個必要元素是會議室預約系統，這次我們將提及另一個必要元素－－訪客管理系統。首先，我們重溫一下智能辦公室的定義：

『智能辦公室是一個以尖端的互聯網技術為基礎，透過收集數據，對企業中至為關鍵的操作系統和服務進行中央控制，其一系列不同的協同工作得以創造一個更先進、以人為本的工作場所。而智能辦公室可以增強用戶體驗，有助於提高生產力，亦能吸引和留住企業人才，也可以更靈活、更有效地利用辦公室空間，降低企業成本，提升企業本身的品牌價值。』

A Complete Guide for Room Booking System Now

All enterprises, big and small, wish to turn themselves into a smart office to fully utilize their resources. But, what is a smart office?

What is a smart office?

Smart office, based on leading-edge Internet technology that centralizes the control of crucial operations and services of an enterprise through data collection, creates a more advanced and people-oriented workplace under the collaborative workings of Internet technology.

While the enhanced user experience in smart office settings facilitates staff productivity and helps to attract and retain talents, businesses also enjoy savings in cost and a boost in brand values through a more flexible and efficient deployment of existing office space.

The application of electronic devices and tools, such as iBeacon, sensors, and mobile phone applications are typical in smart office settings, saving staff from routine office chores and increasing their focus on business activities. One of the key elements of a smart office is the adoption of the room booking system.

The room booking system allows users to identify the best suitable room for meetings and complete the booking in a few clicks independently of time and location with mobile apps supporting various platforms. Fast and easy room booking is available at your fingertips.

By providing a comprehensive range of room information and centralizing the scheduling of rooms on a common platform, the room booking system provides the know-how for better resource utilization for the management.

Room Booking Schedule

The basics of room booking system rooted in the booking schedule. Bookings ONE strives to create a concise and clear schedule presentation and support all operations in computers interfaces and mobile devices.

You can browse the latest schedule and manage room booking, wherever you happen to be, just a few clicks on your mobile phone.

Room Display

Display mounted outside the room shows clearly the current booking status and operating condition of the room, creating an energizing image for the company while gently reminding staff and guests of the meeting location.

The design of room display under Bookings ONE seamlessly supports tablet devices under various operation platforms, including iOS, Android and Windows. Users can make an instant booking simply by tapping on the display mounted outside the room.

Bookings ONE also supports display devices with LED indicators, which enables users to identify the status of rooms easily from a distance through color variation. The indicators included three colors: the green represents the room is available, orange represents reserved and red means currently being occupied.

When you have a sudden need for a meeting room, and are uncertain about which rooms have been booked already, the LED indicators will definitely brighten up your mind and show you the way.

3D Floor Plan

A well-designed interface of the booking system is essential in supporting the management to devise strategies for resources allocation. Considering that there are 50 conference rooms in a company, for most of the booking systems, the data of booking status and appointment details of the 50 rooms would be tabulated plainly on a list, providing you a comprehensive set of data.

However, extracting useful information from such a large volume of data could be both time-and-energy consuming, managers may be tricked into overlooking important information and even resulting in mismatch of resources.

That’s why Bookings ONE has additionally placed emphasis on the 3D floor plan of each floor, besides providing standard lists of data-set. We visualize all booking status on a map, you will be informed of dozens room status at a glance. Easily readable and understandable.

Real Time Analytics

Another effective tool for the management to optimize resources utilization is real time data analytics. Cost of conference rooms, directly or indirectly, is expensive considering the spiraling rental cost.

In order for the management to utilize and allocate company resources efficiently, conference rooms in particular, Bookings ONE generates graphical analytics and reports that could be exported to Excel file to facilitate readability and better understanding on information such as utilization rate of rooms, the length of booking and absence rate to use a room of respective users at different times.

Calendar Integration

Using calendars of Google and Outlook to coordinate booking schedule has often been the norm in companies before the presence of room booking system. We understand that it takes time for users to adapt new booking technology and be familiar with a new interface before enjoying the benefits Bookings ONE offers.

Therefore, we devoted time in developing seamless integration with calendar systems including Google Calendar, Exchange server and Office 365 that are commonly used in the business sector, and succeeded in synchronizing bookings made through a third-party system into Bookings ONE simultaneously.

New users of Bookings ONE could continue to book through the calendars they are used to, while enjoying the features and benefits offered by Bookings ONE during the transitional period.

Angel in Details

We strive to offer the best user experience to our business partners while fulfilling the needs of both management and staff. Bookings ONE can upgrade corporate image and improve staff efficiency.

To find out more features and details of Bookings ONE, contact us at:

Enquiry Hotline/Whatsapp: (+852) 5538 3410

Email:　hello@ones.software

Website: https://ones.software/