ESSEC Business School in Singapore is committed to delivering a world-class educational experience, and part of this mission includes providing a cutting-edge environment that enhances operational efficiency and user satisfaction.
To achieve this, ESSEC made a transformative decision to adopt the ONES Software room booking system with the support of i-CONTROL Singapore, revolutionizing how staff and students interact with campus resources.
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The Challenge: From Manual to Digital
Previously, managing room reservations and campus resources at ESSEC was a time-consuming, manual process. This traditional approach led to inefficiencies and restricted the ability to provide a seamless experience for the growing number of students and faculty.
The school needed a robust, user-friendly solution to streamline room bookings, reduce administrative overhead, and improve overall space management.
The Solution: ONES Software Room Booking System
To address these challenges, ESSEC Business School implemented the ONES Software room booking system. The platform is designed to handle the needs of educational institutions with large user bases and complex resource management requirements.
With ONES Booking System, ESSEC has been able to digitize its operations and significantly improve how students, faculty, and staff reserve and access meeting rooms and resources.
🔑Key Features & Benefits:
1. 15 Smart Meeting Rooms
ONES Software powers 15 fully equipped smart meeting rooms across the campus. Each room is fitted with booking panels that display real-time availability, enabling users to quickly see when and where rooms are open. This instant access ensures that meetings are scheduled efficiently, minimizing conflicts and maximizing space utilization.
2. Empowering Over 400 Users
The system is designed to serve more than 400 users, providing staff and students with a seamless booking experience. Whether it’s for a quick discussion or a large meeting, users can effortlessly reserve rooms with just a few clicks.
3. Integrated Access Control
ONES Software integrates with ESSEC’s existing access control systems, using staff and student ID cards as well as QR codes for swift check-ins. This feature not only adds a layer of convenience but also enhances security by ensuring that only authorized individuals can access reserved spaces.
4. Tailored Resource Policies
Recognizing the distinct needs of students and staff, the system enables tailored booking policies. These policies ensure that resources are allocated effectively, with different protocols for staff and students. For example, students may have limited access to certain rooms or times, while staff may enjoy priority booking.
5. User-Centric Access via the App
The ONES User App provides access to the booking system anytime, anywhere. This mobile-friendly platform allows users to reserve, modify, or cancel bookings on the go. The flexibility offered by the app means users can make reservations or check room availability in real time, without needing to be on campus.
6. Immersive 3D Floor Plans
Navigating ESSEC’s large campus is easier than ever thanks to the immersive 3D floor plans included in the booking system. Covering 5 levels, these floor plans offer a visual guide that helps users find their way to booked spaces quickly and efficiently.
Results: A Commitment to Innovation and Excellence
By adopting the ONES Software room booking system, ESSEC Business School has set a new standard for campus operations. The system has improved the overall experience for students, faculty, and staff by making resource management more efficient, reducing administrative burdens, and ensuring that campus spaces are used to their full potential.
This strategic move highlights ESSEC’s dedication to innovation and operational excellence, fostering a learning environment that meets the demands of a modern campus. The transformation underscores ESSEC’s ongoing commitment to evolving with the times, ensuring that they remain at the forefront of educational innovation.
ONES Software has played a pivotal role in helping ESSEC achieve its goal of creating a smarter, more efficient campus, setting an example for institutions worldwide.