Common technical concerns that workplace technology can help to tackle

Employers and workers will benefit from using workplace technology to enable a more flexible approach to work. However, technical concerns raised by the Information Technology (IT) team are usually overlooked when the new office plan is made and deployed. 


Employers and workers will benefit from using workplace technology to enable a more flexible approach to work. However, technical concerns raised by the Information Technology (IT) team are usually overlooked when the new office plan is made and deployed. 

After all, IT team is the one responsible for ensuring that any new solution is effectively integrated, integrates with other platforms, and remains operational with minimal disruption to company.

Followings are some common technical concerns that should be highlighted and we have solved for you:

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What is meeting room booking system for now?

Meeting Room Booking System is a software that includes capabilities for managing, optimizing, and streamlining the meeting room booking process. 

Room display for Bookings ONE

Smart office has become the workspace that can allows your workers and guests to conduct meetings in a seamless manner is crucial to meeting productivity and employee morale.

The finest meeting room booking system makes the booking process effective, intuitive, centralized, time-saving, and cost-effective. It should be a scalable solution that lowers administrative labor, optimizes workspace utilization, and integrates intelligent meeting room booking procedures into your business.

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Why you should name your conference room now?

A conference name represent your company values, your goals, and how you want others to perceive you.

The philosophy of meeting room naming

Photo by Damir Kopezhanov on Unsplash

Sometimes you will hear that companies like Facebook name their conference room by film, food and catchphrase etc. These companies that choose a name for their brand, as well as colors and design, help to provide the best first impression to your customer and develop your company branding. A conference name is not just a name, but says a lot about you, your values, your goals, and how you want others to perceive you.

Here are a few examples to get you started on your own:

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Case Study: A Digital Transformation In The Beverage Industry

A famous beverage manufacturer in Hong Kong promotes the digital transformation of its office.

Business Type: Beverage manufacturer
Main users: Hundreds of employees
Function: Room reservation, visitor and equipment management system

Case Study:

The client is a famous beverage manufacturer in Hong Kong. In order to promote the digital transformation of its office in Quarry Bay, and to enhance the use of office resources, the company adopted the resource reservation system provided by Bookings ONE intelligent office platform with Qbic TD-1050 Pro to manage office resources such as rooms, equipment, room services, and visitor management.

Staff can use Bookings ONE reservation function through Bookings ONE’s web-based platform or directly in the Outlook interface to create reservations for various resources, encouraging staff to make the best use of limited office resources. Receptionists responsible for visitor management can also conduct the visitor arrival process on the same platform, eliminating the need to handle daily tasks through different platforms or software, reducing the time spent on learning the system operation and avoiding time-consuming and unnecessary operations.

The Qbic TD-1050 Pro at the front door not only helps users to understand the current room usage and reservation schedule, but also includes the NFC/RFID card reader to integrate the reservation process, which allows users to authenticate with their staff cards and quickly complete the reservation process without the need for additional accessories.

To find out more features and details of Bookings ONE, contact us:

Enquiry Hotline/Whatsapp: (+852) 5538 3410
Email: hello@ones.software
Website: https://ones.software/

Case Study: Digital Government Transformation

of new technology to successfully improve an agency’s ability to engage audiences and fulfill its objective.

Business Type: Government agencies
Main users: Dozens of people
Function: Room reservation

Case Study:

For government agencies, digital transformation or modernization refers to the use of new technology to successfully improve an agency’s ability to engage audiences and fulfill its objective.

The client is one of the most important government agencies in Hong Kong. The client currently consists of two buildings to provide office space for the key personnel of the agency. In order to enhance the efficiency of the use of office resources, the client adopted the room reservation system provided by Bookings ONE intelligent office platform, together with Crestron’s room reservation panel TSS-1070 and sensors, in order to provide a suitable smart office environment for each key personnel.

Through Bookings ONE’s reservation system, users can reserve
meeting rooms and press rooms in different buildings and floors on their schedules to reserve their daily work space. They can also make real-time room reservations on the Crestron room reservation panel at the entrance of each room and determine if the room is occupied or not via the light showing on the panel .

Bookings ONE also provide the ability to the administrators to set various rules and limits on resource usage, and encourage users to make the best use of their rooms. As a result, their limited office resources can be allocated efficiently to all users.

To find out more features and details of Bookings ONE, contact us:

Enquiry Hotline/Whatsapp: (+852) 5538 3410
Email: hello@ones.software
Website: https://ones.software/

2021年混合辦公模式大趨勢


Photo by Chris Montgomery on Unsplash

在過去一年中,我們見證着辦公室文化的重大變化。例如蘋果公司近日公布準備今年9月,實行的全新辦公模式,要求員工一週內至少有三天必須回到辦公室工作,但不少蘋果員工發起連署,希望向公司爭取更充分的彈性辦公模式。微軟最新的《Microsoft 2021 工作趨勢指數報告》亦都指出,66%香港僱員希望繼續維持靈活的辦公模式,65%的香港企業領袖亦計劃也為未來實行混合辦公模式而重新設計辦公室。

而我們看到在這些轉變中,科技起了最關鍵的作用。以下是一些辦公室科技的大趨勢,它們正在改變我們現在和未來的工作方式。

Continue reading “2021年混合辦公模式大趨勢”

如何推動有效在家工作?(公司篇)

Photo by manny PANTOJA on Unsplash

上一篇我們探討過有關員工如何能夠適應突如其來的在家工作模式,今次就以在公司管理層角度,看看如何推動有效的在家工作。雖然事先制定明確的遠端工作政策和培訓固然比較好,但在突然出現的變化下,這種程度的準備是並不可行,那麼,管理層要如何面對在家工作的挑戰?

首先,管理層需要了解清楚遠端工作的要求,否則,在缺乏準備和培訓的情況下,即使是平時表現出色的員工,在參與遠端工作時其工作效能和參與度很有可能變差。我們不妨先從探討員工所面對的問題開始:

1. 缺乏互相接觸,難以獨自處理工作

有些員工渴望辦公室環境裡頭的互動,或者是慣於坐在辦公桌前,被同樣在工作的同事包圍的感覺。缺乏面對面的接觸使得管理層難以監察進度之餘,亦令員工覺得管理層和同事間無法適切回應他們工作上的需求和疑問。

2. 無法掌握工作時間,導致壓力過大

在某些情況下,在家工作的員工未能清楚掌握工作時間,不知道何時應停下來,導致自己、其同事以至下屬都受到影響,特別是在全球工作環境下,其他同儕可能全日都在線,並隨時要求支援。這時,員工們就更難以分清何時應該下班。

3. 疏離感大增

孤獨是關於遠端工作的最常見的抱怨之一,因為員工缺少辦公室環境中的各種社交互動。性格較外向的人更容易在短期內受到孤獨感所影響,尤其是當他們在較長期遠端工作環境中,未有機會與他人交流,影響就會更大。而長期來看,孤獨感亦會容易使員工對公司的歸屬感降低,甚至增加員工日後選擇離開公司的機會。

4. 工作環境周圍的騷擾

不少員工因為家中環境比起工作環境嘈吵的關係,會變得變得心不在焉而感到沮喪。近來不斷看到一些片段顯示人們在家中經常受到如自己的小孩、寵物的煩擾,這些絕對是現時員工面對著的問題。突然轉換為在家工作,往往難以找到合適的工作環境。而要同時處理家庭和工作之間的問題,亦是員工經常要面對,這些都會令到員工無法發揮應有水準。

Photo by kyryll ushakov on Unsplash

那麼,管理層如何為遠程員工提供相應快捷的支持?以下列舉幾項例子:

1. 訂定針對遠端工作的模式

為員工訂定適合他們的新工作模式,有助他們適應遠端工作。例如透過每日定期的電話聯繫,作出工作匯報。不論是一對一的通話,還是採取團隊通話會議,都能夠成為表達訴求和問題的渠道,令他們明白公司樂意提供遠端工作的協助,減少因為溝通不善而導致工作進度減慢。

彈性工作時間亦是一個不錯的選擇。有些作為父母的員工認為,在傳統的辦公時間之外工作,他們的工作效率會更高。有些公司甚至考慮通過提供兒童保育員津貼來幫助員工。與他們清楚訂立工作時間,有助令他們保留足夠的休息時間,才能使其工作態度維持應有的水平。

2. 提供有效的線上通信軟件

僅僅只是利用電子郵件溝通是遠遠不夠的,近來各種針對視像會議的通信軟件一炮而紅,例如 Slack, Zoom, Microsoft Teams等等。這些軟件可以提供許多很多面對面對話的機會,尤其是針於較小的工作團體。視像會議能夠增加各自在家的同事互相了解之餘,也有助於減少員工因為遠端工作而產生的孤獨感。

當然,要留意有關這些通信軟件有沒有做好數據安全的措施,以免因為誤用一些未達安全標準的軟件,而導致公司資訊意外流出。

3. 增加員工社交機會,加強精神支援與鼓勵

即使是遠端工作,也能透過各種虛擬活動來增加員工的日常交流,例如進行線上午餐,甚至是一同進行短暫的撐舉運動,或是朝會前幾分鐘的閒談,也能補充因為遠端工作而缺少的正常交流,減少孤獨感。

加強精神支援,聆聽員工的訴求,也是不可缺乏的要項,建立渠道的同時,更重要是積極的鼓勵與詢問。有時只需要一句問候,就能為員工創造訴說自身面對何種難題的機會,有助認知他們的壓力與不安來源,並提供相對應的支援和鼓勵。

總結

雖然因為疫情的關係,很多工作進度都被打亂。但我們相信不少企業都能夠趁著這次無可避免的變動,化危為機,透過利用各種數碼科技的應用,將工作流程、環境進一步數碼化,就能夠減少影響,亦對往後企業運作有所得益。希望以上的資訊能夠為企業帶來一點提示,一同渡過這個逆境。


如何能夠將辦公室數碼化,迎接數碼時代的來臨?可以了解一下 Bookings ONE如何能夠提供嶄新的智能辦公室體驗。不論是管理層還是員工的需求,都能一一滿足。

有助提升公司形象之餘,各類企業資源管理、數據分析亦能夠透過同一平台進行,整體工作效率藉以大幅提高。


聯絡我們:
主頁: https://ones.software/hk/
電郵地址: hello@ones.software
電話號碼: (+852) 5538 3410
Contact us:
Homepage: https://ones.software/
Email address: hello@ones.software
Phone number: (+852) 5538 3410

更多資訊可以留意 ONES Publication 定期發佈的文章,亦可以聯絡我們,我們的網址是: https://ones.software

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在數碼時代,企業如何提升效能?

智能辦公室為當代企業提供的各種效能指標
Photo by Brooke Cagle on Unsplash

近年科技的創新,大大改變了我們彼此互動的方式,而這些改變正在影響企業裏各人的角色。我們能夠看到,數碼設施與傳統工作環境已經漸漸融合,針對設施使用率、生產力和工作空間等等的管理工具日漸普及,企業能夠透過這類數碼平台,善用新的途徑得到往時無法輕易得到的工作數據。

這種結合線上線下的企業模式,不單止為企業管理如照明、網絡等日常環境的操作,也能夠提供有關各類設施的管理資訊,以助企業管理者訂立一些新的效能指標,促進整體工作效率。相比起以前要運用不少人力資源去記錄數據,每年列印數百份問卷去詢問每位員工對於公司設施的滿意度,數碼化的智能工作空間可謂大大減輕這裡繁瑣的工作,並能提供及時且客觀的數據分析。

那麼,有哪些指標是能夠幫助企業提升效能呢?

設施使用率

設施使用的數據不僅在工作空間使用初期有所幫助,亦能理解員工的日常行為和工作流程。 收集會議室使用率的數據,可以幫助企業以確保員工能夠充分利用所提供的空間,並在設施上進行相應的修改。 這不僅可以提高員工的工作體驗,還可以確保企業盡量將設施用得其所。

哪些日子最多人使用某些設施? 哪些工作空間過於繁忙? 而哪些工作空間沒員工肯利用?這些問題都能輕易用數據回答,省卻以往要處理大量的文書工作。

生產力管理

Photo by Scott Webb on Unsplash

現在很多公司都會使用Slack這類的即時通訊軟件,以作內部溝通之用。而這些軟件不但加強員工之間的溝通,提供如與日曆系統整合、工作活動提示、開支批核等等的流程管理,更能給予實質數據,供管理人員以作分析,清楚理解員工能否善用通訊軟件溝通,以及掌握其工作流程和進度。

工作空間管理

現在辦公室的租金飛騰,會議室的空間附帶著很多直接和間接的成本。工作空間管理工具則能夠為管理者提供數碼管理平台,有效為員工進行會議室的預約程序,並且結合日曆系統從而妥善安排往後的會議排程。

配合圖像化的數據分析,亦能為企業管理者理解各個時段的會議室使用率、各人的使用時間、 因失約導致房間空置的次數等等,從而讓企業更了解公司會議室有否被充分利用,並更有效運用、分配公司的空間資源,為員工提供更合適的工作環境。

小結

隨著企業環境不斷與時代變遷,透過智能化工具有助企業增強設施管理,以實質、客觀的數據作為效能指標,以助企業各部門之間的合作,加強管理水準。智能化除了協助企業與時並進,提升公司形象之餘,更能作出質素上的改變,當然重要的是清楚明白企業當前真正需要的智能化工具。

聯絡我們:
主頁: https://ones.software/hk/
電郵地址: hello@ones.software
電話號碼: (+852) 5538 3410
Contact us:
Homepage: https://ones.software/
Email address: hello@ones.software
Phone number: (+852) 5538 3410

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