You can easily adapt the hybrid working using Bookings ONE desk booking, which allow you to find, reserve and manage the hot-desk at any time, in any place.
Companies are looking to the future. For many, the vision is a model that combines remote work and office time. Hybrid working trend is now redefining workspace culture. Employees now would like to choose their working location, in office or from their home.
金融時報最近一篇關於共享工作空間的文章:《The dark side of hip office design》,提到現存的共享辦公室的確提供各類型的設施,例如開放的工作空間、遊戲機、小食區,提供遊戲、小食、啤酒、咖啡等等,給予員工一個寓工作於娛樂的環境。但不少在這些地方工作的人反映,這些設施反而令他們無法好好工作:
IoT,即是物聯網 (Internet of Things),主要是指將所有物品通過RFID、紅外線等信息感測設備,與互聯網連結起來,實現智能化的識別和管理。套用在辦公室的話,就是把所有辦公室常用裝置,如燈光、音響、門鎖等等連結起來。IoT可以將各種辦公室裝置所提供的數據,集中在同一個平台上,員工就能夠透過整合好的數據進行分析,亦可以在平台上直接控制各個裝置,提升能源效益之餘,亦能減省管理成本。
All enterprises, big and small, wish to turn themselves into a smart office to fully utilize their resources. But, what is a smart office?
Smart office, based on leading-edge Internet technology that centralizes the control of crucial operation and services of an enterprise through data collection, creates a more advanced and people-oriented workplace under collaborative workings of Internet technology. While the enhanced user experience in smart office settings facilitates staff productivity and helps to attract and retain talents, businesses also enjoy savings in cost and boost in brand values through a more flexible and efficient deployment of existing office space.
The application of electronic devices and tools, such as iBeacon, sensors and mobile phone applications (“mobile apps”) are typical in smart office settings, saving staff from routine office chores and increasing their focus on business activities. One of the key elements of smart office is the adoption of room booking system. Room booking system allows users to identify the best suitable room for meetings and complete the booking in a few clicks independently of time and location with mobile apps supporting various platforms. Fast and easy room booking are available at fingertips. By providing a comprehensive range of room information and centralizing the scheduling of rooms on a common platform, room booking system provides the know-how for better resources utilization for the management.
The rollout of our company featured product – Bookings ONE, aims at providing an entire new experience in room booking to make the best use of office resources. Booking ONE stands out for its features below:
Room Booking Schedule
The basics of room booking system rooted in the booking schedule. Bookings ONE strives to create a concise and clear schedule presentation and support all operations in computers interfaces and mobile devices. You can browse the latest schedule and manage room booking, wherever you happen to be, just a few clicks on your mobile phone.
Room Display
Display mounted outside the room shows clearly the current booking status and operating condition of the room, creating an energizing image for the company while gently reminding staff and guests of the meeting location.
The design of room display under Bookings ONE seamlessly supports tablet devices under various operation platforms, including iOS, Android and Windows. Users can make an instant booking simply by tapping on the display mounted outside the room. Bookings ONE also supports display devices with LED indicators, which enables users to identify the status of rooms easily from a distance through color variation. The indicators included three colors: the green represents the room is available, orange represents reserved and red means currently being occupied.
When you have a sudden need for a meeting room, and are uncertain about which rooms have been booked already, the LED indicators will definitely brighten up your mind and show you the way.
3D Floor Plan
A well-designed interface of the booking system is essential in supporting the management to devise strategies for resources allocation. Considering that there are 50 conference rooms in a company, for most of the booking systems, the data of booking status and appointment details of the 50 rooms would be tabulated plainly on a list, providing you a comprehensive set of data. However, extracting useful information from such a large volume of data could be both time-and-energy consuming, managers may be tricked into overlooking important information and even resulting in mismatch of resources.
That’s why Bookings ONE has additionally placed emphasis on the 3D floor plan of each floor, besides providing standard lists of data-set. We visualize all booking status on a map, you will be informed of dozens room status at a glance. Easily readable and understandable.
Real Time Analytics
Another effective tool for the management to optimize resources utilization is real time data analytics. Cost of conference rooms, directly or indirectly, is expensive considering the spiraling rental cost.
In order for the management to utilize and allocate company resources efficiently, conference rooms in particular, Bookings ONE generates graphical analytics and reports that could be exported to Excel file to facilitate readability and better understanding on information such as utilization rate of rooms, the length of booking and absence rate to use a room of respective users at different times.
Calendar Integration
Using calendars of Google and Outlook to coordinate booking schedule has often been the norm in companies before the presence of room booking system. We understand that it takes time for users to adapt new booking technology and be familiar with a new interface before enjoying the benefits Bookings ONE offers.
Therefore, we devoted time in developing seamless integration with calendar systems including Google Calendar, Exchange server and Office 365 that are commonly used in the business sector, and succeeded in synchronizing bookings made through a third-party system into Bookings ONE simultaneously. New users of Bookings ONE could continue to book through the calendars they are used to, while enjoying the features and benefits offered by Bookings ONE during the transitional period.
Angel in Details
We strive to offer the best user
experience to our business partners while fulfilling the needs of both management and
staff. Bookings ONE can upgrade corporate image and improve staff
efficiency.
To find out more features and details of
Bookings ONE, contact us at:
Google和Outlook的日曆系統相當深入民心,在未有會議室預約系統的公司裡面,主要都是用這些日曆系統去作出管理。我司理解,縱使 Bookings ONE 能夠提供更好的用戶體驗給各個用家,但要所有使用者短期內放棄使用多年的日曆系統,改用 Bookings ONE 的界面的話,很多用戶一下子難以適應。
為此, 我司花了不少開發時間,成功無痕連接上 Google Calendar / Exchange server / Office 365 這些主要在公司會使用的日曆系統,能夠即時將第三方系統的預約,同步到 Bookings ONE 裡頭。這樣新用戶在未熟悉我們的界面前,可以繼續使用他們本來一直使用的日曆系統作出預約,也能夠同時間使用 Bookings ONE 裡頭的各種功能。
更多在細節
除了以上所提到的功能外,Bookings ONE 還有更多的功能與細節,務求提供最好的用戶體驗給企業,不論是管理層還是員工的需求都能一一滿足,從而提升公司形象和員工整體工作效率。