Changes in the last two years have driven executives to respond to new employee expectations and prompted firms to accelerate their digital objectives in order to remain relevant and available to customers.
As we learn to negotiate the current economy’s additional challenges, leaders must remain sympathetic and rely on proper technology in the right setting to allow open communication with their staff, and meeting spaces are no exception.
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Activity-based working is about…
Activity-based working is a recent popular working model that gives your workers a variety of venues for a number of activities. Individuals can select their favorite location for the day’s activities, such as a hot desk, conference room, quiet car, huddle room, or brainstorm room.
For example, LEGO Group’s “Activity-based working” strategy for hybrid working has been recognized as a model for other businesses to imitate.
The strategy taken by the LEGO Group differs in that it appears to take into account the types of work that its workers are performing and provides them with the optimum setting for completing specific roles or tasks.
Each neighborhood has a variety of areas for “activity-based working” ranging from workstations and personal “phone booths” for each employee to various sizes of larger rooms to allow both large and small gatherings.
So how do you know if you have the right tools in the right places for your employees?
In the following sections, we have listed out some of the most common working environments and provided a thorough list of the technologies you need to make that area function for your business.
Meeting room
Meeting rooms are the most common part for most of the offices with the highest usage.
However, these rooms should differ in design depending on different purposes and people who used them: from a place that allows employees to hold informal catch-up meetings, to a venue that is installed with high technology to impress your guests.
Nowadays, meeting rooms normally should provide office facilities such as room booking panels, Wi-Fi, power outlets, and IoT devices for daily use with a meeting room booking system and video conferencing software.
Occupancy sensors can help you determine your real estate needs, eliminate misusage due to no-shows, and identify a better management solution for managing the layout available for meetings.
Boardroom
A board room is a room that is designated for a group of individuals, usually those elected by shareholders to administer a corporation, to have meetings. This is a place where the company’s most important concerns are discussed and decisions are made.
Apart from the facilities that mentioned above for a normal meeting room, boardrooms should have a large enough table and enough seats to accommodate everyone in attendance, as well as be situated in a private area.
Ensure your boardrooms are equipped with a meeting room booking system that allows secretaries to reserve the board room for their bosses in everywhere, and reserve tea service, catering, and car parking facilities for different guests. Also, a virtual board meetings service is now a must for cross-location board meetings.
We also recommend that a 3D floor plan is helpful for guest to easily find their way to the correct location on the floor display.
Quiet car/ Huddle room
Quiet car and huddle room are both office places for individual ad-hoc usage.
A quiet car is for employees who need to tune out and focus on their job without being distracted by a crowded workplace environment, while a huddle room is for individuals who may meet quickly and effortlessly.
Having a hot desk booking system with mobile capability makes these areas more accessible, and having check-in with various methods such as RFID card capability makes them more readily available, forming a relaxed place that your informal use.
You should also provide Wi-Fi, charging stations for mobile devices, a simple lighting device, and easily accessible power output ports.
Brainstorm room/Collaboration space
A brainstorming room encourages collaboration and innovation and is also known as a project room or battle room. Sofas, cushions, and armchairs are frequently used to help staff feel more relaxed.
Residents are typically equipped with more informal furniture to make them at ease. It is mainly used for both big projects and smaller sprints that require additional board space or other office resources. Whiteboards for taking notes, and also whiteboard markers with enough ink are no doubt a must.
Using a desk booking system with mobile functionality allows your employees to book on the fly, which is critical for a location that is unlikely to be filled weeks in advance.
And again, make sure you have provided high-functioning Wi-Fi, charging stations for mobile devices, and a power outlet for supporting your staff in having enough power!
Learn more about how to overcome productivity paranoia with new tools in Microsoft Viva on Teams and ONES.
Contact us: hello@ones.software, or visit ONES Software official website for implementation of your own room booking system: https://ones.software/.