The most recent Microsoft Work Trend Index demonstrates that the anecdotal accounts you’ve heard about negotiating the transition to hybrid working are accurate. People are working more hours than ever and, according to Sunita Khatri, senior director of Microsoft Viva, 87% of them feel productive.
However, almost as many managers (85%) said they are unsure whether those workers are actually productive, so they turn to monitor petty details like who uses their badge to enter the building, how long applications are open, or even how many keystrokes workers make.
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Challenges in implementing hybrid working
What challenges are the companies facing when companies implement hybrid working? The followings are some common problems that you may easily encounter:
- Difficulty in evaluating employees’ performance;
- Need time for reservation of office equipment;
- Ignoring communication of hybrid workers;
- Lack of support for hybrid working;
- Lack of online staff training;
The main reason causing these challenges is they do not have the right tool for communication, facility management, and training within the transition period to hybrid working.
Because they can’t actually “see” who is working hard, many leaders and managers are missing the traditional visual indicators of what it means to be productive, according to Microsoft.
In contrast to 36% of in-person managers, 49% of hybrid work managers stated that they find it difficult to believe that their staff members are giving it their all.
Furthermore, compared to managers who manage people in person, 54% of managers who oversee hybrid work reported having less insight into the job that their workers complete. Employees are increasingly under pressure to “show” they are working as a consequence, which is driving up instances of so-called “digital overload.”
The Microsoft study emphasizes the significance of re-skilling and up-skilling your workforce in order to retain personnel. In the poll, 55% of employees thought switching firms was the greatest way to advance their careers. However, 76% of respondents who knew they would receive assistance for their learning and development stated they would stay longer at their business if internal job switching was made easy.
Microsoft Viva and ONES are here to help you to overcome these challenges via commuting with all the staff, easily taking control of all the office equipment, and avoiding wasting resources.
Why Viva and ONES can help you implement hybrid working?
Microsoft Viva is an employee experience platform that brings together communications, knowledge, learning, resources, and insights in the flow of work. Powered by Microsoft 365 and experienced through Microsoft Teams, Viva fosters a culture that empowers employees and teams to be their best from anywhere.
On the other hand, ONES is one of the famous all-in-one smart office systems that can help you easily implement hybrid working at ease. We support management from 1 room to multiple buildings and are compatible with various working environments. You can easily perform virtual meetings, desk-hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.
Here are some features provided by Viva and ONES which can help you to develop a comprehensive and effective hybrid working environment.
5 Tips to implement an effective hybrid working
1. Leverage workspace and easily manage office equipment
Hybrid working allows management to rearrange the workspace, part of the space for co-working, and reallocate resources to reduce the workspace or rent.
Viva:
Viva Connection: Provides Video calls and Virtual meetings for communication with your teammates, connecting with them without boundaries for daily meetings. With this function, employees can work remotely and decrease the need for fixed desks or rooms.
ONES:
Hot-desking system: Provide a more agile office by introducing a digital desk booking platform. Assist users to reserve a workspace easily via a few touches on the screen.
Room booking system: Integrate all your meeting room and facility management into one user-friendly solution that gives users a better booking experience.
ONES Hot-desking and Room booking system both help to reduce the need for your workspace and prevent your office be wasting resources. Therefore, it can reduce the office rent.
2. Encourage employees to keep learning and review
The effectiveness of employees depends to a large extent on whether they have sufficient job skills. If employees continue to learn and improve their skills, their performance will be relatively higher.
Viva:
Viva Learning: This is a learning center where employees can find the knowledge they want to learn in this function. Support employees’ learning goals with bookmarks, assignments, personalized suggestions and calendar prompts, which make them improve their personal skills. This will have a positive impact on employees’ personal development and the company.
ONES:
Dashboard: Provide data on daily staff use of rooms and equipment for management to review. Through data analysis, management can formulate policies on usage to make better use of resources.
3. Regular performance reviews for policy development
With the assistance of management tools and systems, management can easily review employees’ performance and operation of the company, which will help the company to develop future policies.
Viva:
Viva Insight: It can address complex business questions and spot correlations across data sources through advanced analysis. Also, it empowers managers and leaders with insights that identify opportunities to improve wellbeing, engagement, and effectiveness across the organization.
Furthermore, it allows the management to set the daily work target for the employees, making sure they have a great workflow.
ONES:
Policy setting: After management review the employees’ performance, management can establish policies on the use of office equipment and limit abusive behavior by some employees to prevent company resources from being wasted.
4. Provide an immediate reservation
If users can make real-time reservations of the resources, it can help improve employee productivity.
Viva:
Microsoft Schedule: Users can easily check the office booking schedule and arrange their own work schedules. Users also are able to book meetings here and can also reserve the required facilities and equipment.
ONES:
3D floor plan: Provides a unique 3D floor plan. In addition to showing the available rooms or hot desks, users can make real-time reservations for these rooms and tables in the 3D floor plan.
5. Provide adequate support for employees
Employees always face different difficulties in hybrid working, they need appropriate support to solve their problems. It is very important to provide suitable support services for them.
Viva:
Topics: In this function, employees can click to find people, resources, and conservations related to the topic that they wanted to know. Also, there is an A.I. who will answer all the employees’ questions, and makes sure all the content has been protected.
ONES:
Support Service: Based on different employees’ requirements, the admins can help to set up personal services for these staff, such as providing special equipment services. Our system can help to support the employees to do their jobs and make sure they can finish their work smoothly.
Develop your own hybrid office now
With Microsoft Viva and ONES, you can enjoy a comprehensive smart office management system on Microsoft Teams for your staff to have more connections with each other, work more closely, and easier to manage your office equipment. It allows your employees to work remotely and work at hybrid offices.
If you would like to learn more about how to implement a hybrid working with ONES, feel free to contact us: hello@ones.software, or visit ONEs Software’s official website for more information: https://ones.software/.