Despite Singapore’s reputation for being a safe, peaceful, and orderly city, there will still be 160 cases of burglary and related crimes in 2021.
A visitor management system is a way that many Singapore companies have adopted to protect the security and privacy of their companies.
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What is a Visitor Management System?
The visitor management system (VMS) provides significant benefits to the enterprise, which is an important component of the smart office.
When a visitor arrives, the system streamlines the visitor check-in process, making for a great visitor experience on your premises. Compared to general visitor management, using a visitor management system optimizes the entire process and provides more security to your property management.
Moreover, lots of Singaporean companies are implementing visitor management systems because it can reduce manpower and human registration mistakes.
Let’s see what visitor management systems are suitable for Singapore companies.
List of best visitor management systems for Singapore
ONES All-in-one Smart Office System
ONES helps you to prepare for a hybrid working environment and adapt to the post-epidemic office changes early, which will be of great benefit to the competitiveness and image of your business. The VMS can increase your office security and protect your office privacy.
More detail: https://ones.software/bookings-one/visitor
The Key Features of Visitor Management System:
Greet your guests with the agile sign-in system on a tablet, and notify your employee of the visitor’s arrival. ONES VMS allows visitors to pre-register. When the visitors arrive, they can have a streamlined registration.
Also, ONES VMS allows visitors to finish the registration by themselves, which can help your company reduce the operation cost because using VMS only needs a little manpower, even a kiosk.
ONES VMS also supports the mobile pass, which is the key tool for your office to adapt to a hybrid workplace and delivers a seamless smart office experience for your employees and visitors.
Full feature list: https://ones.software/bookings-one/visitor-management/features
ONES VMS also integrates with other smart office features such as:
Conference room booking system: Integrate all your meeting room, and facility management into one user-friendly solution that gives users a better booking experience.
Hot desk booking system: Provide a more agile office by introducing a digital desk booking platform. Assist users to reserve a workspace easily via a few touches on the screen.
Support & service system: Provide full support and service for your office that gives everyone a great smart office experience.
Pros
- An all-in-one smart office system with all features a hybrid office will need.
- Fully integrated with Office 365, Outlook, Exchange, and Teams.
- Self-developed interactive floorplan for real-time office plan.
- Various hardware support for different office set-ups.
- Support cloud and on-premise installation.
- Detailed policy setting for office setting customization.
- Reduce the operation cost because only a few manpower.
Envoy
Envoy strives to make your office a smart office by providing various office management systems to help you manage your office. Moreover, Envoy focuses on the development of visitor systems.
Key Features:
Visitor Management: Customizable sign-in creates multiple sign-in flows that ask different questions based on the purpose of the guest’s visit;
Provides instant notifications, it will automatically notify employees when their guests arrive;
Also, the VMS provides analytics and reporting, it can help you to get insight into visitor volume, who hosts visitors, and more. Export data in a few clicks.
Meeting Room Booking System: The check-in and end meeting function can secure your room by checking in and then free up space for others by tapping end meeting; and;
Color-coded availability functions can help you easily find an available space with green, yellow, and red indicators in each room.
Desk Booking System: Hot desk booking gives employees the flexibility to choose where they sit to get the most out of the day; or
Permanent desk assignments give certain employees a permanent seat assignment to use each day they’re on-site.
Pros
- The system can free up unused space and makes it easy to find and book the right room for the task at hand and reserve a desk to collaborate on-site;
- Also, it can safeguard your workplace and supercharge your front desk.
Cons
- Need to pay more money to buy more features.
- The free features are not many and may not be suitable for companies with fewer resources, especially small and medium-sized enterprises.
- The system does not provide customized services, such as customized special room services
The Receptionist
The Receptionist is a visitor management system and does not provide other office management systems. It creates a personalized check-in experience that makes a great first impression.
Key Features:
Visitor Management System: Protect your business and your visitors through leveraging tools designed to strengthen security and compliance.
Pros
- Their VMS works in harmony with various platforms your business uses daily, including 4,000+ integrations through Zapier alone.
- Give your front desk staff the flexibility to do what humans do best. Their VMS can take care of repetitive tasks.
Cons
- It is not enough to make your office to be an intelligent office because The Receptionist only provides VMS.
- The price is higher and may not be suitable for companies with fewer resources, especially small and medium-sized enterprises.
- Not supporting different hardware, only focusing on supporting iPads.
Visiting management can help your office
A visitor management system helps your office to manage visitors easily.
If there’s no receptionist in the lobby, Visiting management system (VMS) still can help you make a great first impression on the visitors. Administrators can set advanced settings to restrict visitors from entering sensitive areas of your office.
Moreover, VMS helps you to reduce the operation cost because it just needs a lack of manpower.
VMS can help you to easily implement hybrid working by digitizing your office resource management and implementing a people-oriented workplace for your employees.
In the following years, digital visitor management systems will become the norm. Thus, the paper sign-in sheets will disappear from offices completely.
For more information, please contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/sg/.