{"id":1543,"date":"2022-09-20T17:12:54","date_gmt":"2022-09-20T09:12:54","guid":{"rendered":"https:\/\/ones.software\/blog\/?p=1543"},"modified":"2022-11-23T17:18:23","modified_gmt":"2022-11-23T09:18:23","slug":"visitor-management-system-singapore-now","status":"publish","type":"post","link":"https:\/\/ones.software\/blog\/2022\/09\/20\/visitor-management-system-singapore-now\/","title":{"rendered":"Visitor management system for  Singapore now (2023 version)"},"content":{"rendered":"\n<p>Despite Singapore&#8217;s reputation for being a safe, peaceful, and orderly city, there will still be <a href=\"https:\/\/www.statista.com\/statistics\/947839\/singapore-housebreaking-and-related-crime-cases\/\">160 cases of burglary and related crimes in 2021<\/a>.<\/p>\n\n\n\n<p>A visitor management system is a way that many Singapore companies have adopted to protect the security and privacy of their companies.<\/p>\n\n\n\n<!--more-->\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_34 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1'><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/ones.software\/blog\/2022\/09\/20\/visitor-management-system-singapore-now\/#What_is_a_Visitor_Management_System\" title=\"What is a Visitor Management System?\">What is a Visitor Management System?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/ones.software\/blog\/2022\/09\/20\/visitor-management-system-singapore-now\/#List_of_best_visitor_management_systems_for_Singapore\" title=\"List of best visitor management systems for Singapore\">List of best visitor management systems for Singapore<\/a><ul class='ez-toc-list-level-3'><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/ones.software\/blog\/2022\/09\/20\/visitor-management-system-singapore-now\/#ONES_All-in-one_Smart_Office_System\" title=\"ONES All-in-one Smart Office System\">ONES All-in-one Smart Office System<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/ones.software\/blog\/2022\/09\/20\/visitor-management-system-singapore-now\/#Envoy\" title=\"Envoy\">Envoy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/ones.software\/blog\/2022\/09\/20\/visitor-management-system-singapore-now\/#The_Receptionist\" title=\"The Receptionist\">The Receptionist<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/ones.software\/blog\/2022\/09\/20\/visitor-management-system-singapore-now\/#Visiting_management_can_help_your_office\" title=\"Visiting management can help your office&nbsp;\">Visiting management can help your office&nbsp;<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_a_Visitor_Management_System\"><\/span>What is a Visitor Management System?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The <a href=\"https:\/\/ones.software\/hk-en\/bookings-one\/visitor\">visitor management system<\/a> (VMS) provides significant benefits to the enterprise, which is an important component of the <a href=\"https:\/\/www.youtube.com\/watch?v=nBTUd4tWF0g&amp;t=2s\">smart office<\/a>.&nbsp;<\/p>\n\n\n\n<p>When a visitor arrives, the system streamlines the visitor check-in process, making for a great visitor experience on your premises. Compared to general visitor management, using a visitor management system optimizes the entire process and provides more security to your property management.<\/p>\n\n\n\n<p>Moreover, lots of Singaporean companies are implementing visitor management systems because it can reduce manpower and human registration mistakes. <\/p>\n\n\n\n<p>Let\u2019s see what visitor management systems are suitable for Singapore companies.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"List_of_best_visitor_management_systems_for_Singapore\"><\/span>List of best visitor management systems for Singapore<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"ONES_All-in-one_Smart_Office_System\"><\/span>ONES All-in-one Smart Office System<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Visitor Management System | ONES\" width=\"840\" height=\"473\" src=\"https:\/\/www.youtube.com\/embed\/ogIRT4UfJUk?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p><a href=\"https:\/\/ones.software\/hk-en\/bookings-one\/request-demo\">ONES<\/a> helps you to prepare for a hybrid working environment and adapt to the post-epidemic office changes early, which will be of great benefit to the competitiveness and image of your business. The VMS can increase your office security and protect your office privacy.<\/p>\n\n\n\n<p>More detail: <a href=\"https:\/\/ones.software\/bookings-one\/visitor\">https:\/\/ones.software\/bookings-one\/visitor<\/a><\/p>\n\n\n\n<p><strong>The Key Features of Visitor Management System:<\/strong><\/p>\n\n\n\n<p>Greet your guests with the agile sign-in system on a tablet, and notify your employee of the visitor\u2019s arrival. ONES VMS allows visitors to pre-register. When the visitors arrive, they can have a streamlined registration. <\/p>\n\n\n\n<p>Also, ONES VMS allows visitors to finish the registration by themselves, which can help your company reduce the operation cost because using VMS only needs a little manpower, even a kiosk. <\/p>\n\n\n\n<p>ONES VMS also supports the <a href=\"https:\/\/ones.software\/bookings-one\/mobile-pass\">mobile pass<\/a>, which is the key tool for your office to adapt to a hybrid workplace and delivers a seamless smart office experience for your employees and visitors.<\/p>\n\n\n\n<p>Full feature list: <a href=\"https:\/\/ones.software\/bookings-one\/visitor-management\/features\">https:\/\/ones.software\/bookings-one\/visitor-management\/features<\/a><\/p>\n\n\n\n<p>ONES VMS also integrates with other smart office features such as:<\/p>\n\n\n\n<p><a href=\"https:\/\/ones.software\/bookings-one\/room-booking\">Conference room booking system<\/a>: Integrate all your meeting room, and facility management into one user-friendly solution that gives users a better booking experience.<\/p>\n\n\n\n<p><a href=\"https:\/\/ones.software\/bookings-one\/desk-booking\">Hot desk booking system<\/a>: Provide a more agile office by introducing a digital desk booking platform. Assist users to reserve a workspace easily via a few touches on the screen.<\/p>\n\n\n\n<p><a href=\"https:\/\/ones.software\/bookings-one\/service-support\">Support &amp; service system<\/a>: Provide full support and service for your office that gives everyone a great smart office experience.<\/p>\n\n\n\n<p><strong>Pros<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>An <a href=\"https:\/\/ones.software\/bookings-one\">all-in-one smart office system<\/a> with all features a hybrid office will need.<\/li>\n\n\n\n<li>Fully integrated with <a href=\"https:\/\/ones.software\/bookings-one\/outlook-booking\">Office 365, Outlook, Exchange<\/a>, and <a href=\"https:\/\/ones.software\/bookings-one\/microsoft-teams\">Teams<\/a>.<\/li>\n\n\n\n<li><a href=\"https:\/\/ones.software\/bookings-one\/interactive-map\">Self-developed interactive floorplan<\/a> for real-time office plan.<\/li>\n\n\n\n<li><a href=\"https:\/\/ones.software\/hardware\">Various hardware support<\/a> for different office set-ups.<\/li>\n\n\n\n<li>Support cloud and on-premise installation.<\/li>\n\n\n\n<li>Detailed policy setting for office setting customization.<\/li>\n\n\n\n<li>Reduce the operation cost because only a few manpower.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Envoy\"><\/span><strong>Envoy<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2022\/09\/image003-1-1024x576.jpg\" alt=\"\" class=\"wp-image-1545\"\/><\/figure>\n\n\n\n<p>Envoy strives to make your office a smart office by providing various office management systems to help you manage your office. Moreover, Envoy focuses on the development of visitor systems.<\/p>\n\n\n\n<p><strong>Key Features:<\/strong><\/p>\n\n\n\n<p>Visitor Management: Customizable sign-in creates multiple sign-in flows that ask different questions based on the purpose of the guest\u2019s visit;<br>Provides instant notifications, it will automatically notify employees when their guests arrive;<br>Also, the VMS provides analytics and reporting, it can help you to get insight into visitor volume, who hosts visitors, and more. Export data in a few clicks.<\/p>\n\n\n\n<p>Meeting Room Booking System: The check-in and end meeting function can secure your room by checking in and then free up space for others by tapping end meeting; and;<br>Color-coded availability functions can help you easily find an available space with green, yellow, and red indicators in each room.<\/p>\n\n\n\n<p>Desk Booking System: Hot desk booking gives employees the flexibility to choose where they sit to get the most out of the day; or<br>Permanent desk assignments give certain employees a permanent seat assignment to use each day they\u2019re on-site.<\/p>\n\n\n\n<p><strong>Pros<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The system can free up unused space and makes it easy to find and book the right room for the task at hand and reserve a desk to collaborate on-site;<\/li>\n\n\n\n<li>Also, it can safeguard your workplace and supercharge your front desk.<\/li>\n<\/ul>\n\n\n\n<p><strong>Cons<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Need to pay more money to buy more features.<\/li>\n\n\n\n<li>The free features are not many and may not be suitable for companies with fewer resources, especially small and medium-sized enterprises.<\/li>\n\n\n\n<li>The system does not provide customized services, such as customized special room services<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_Receptionist\"><\/span>The Receptionist<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2022\/09\/image005-1.jpg\" alt=\"\" class=\"wp-image-1546\"\/><\/figure>\n\n\n\n<p>The Receptionist is a visitor management system and does not provide other office management systems. It creates a personalized check-in experience that makes a great first impression.<\/p>\n\n\n\n<p><strong>Key Features:<\/strong><\/p>\n\n\n\n<p>Visitor Management System: Protect your business and your visitors through leveraging tools designed to strengthen security and compliance.<\/p>\n\n\n\n<p><strong>Pros<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Their VMS works in harmony with various platforms your business uses daily, including 4,000+ integrations through Zapier alone.<\/li>\n\n\n\n<li>Give your front desk staff the flexibility to do what humans do best. Their VMS can take care of repetitive tasks.<\/li>\n<\/ul>\n\n\n\n<p><strong>Cons<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It is not enough to make your office to be an intelligent office because The Receptionist only provides VMS.<\/li>\n\n\n\n<li>The price is higher and may not be suitable for companies with fewer resources, especially small and medium-sized enterprises.<\/li>\n\n\n\n<li>Not supporting different hardware, only focusing on supporting iPads.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Visiting_management_can_help_your_office\"><\/span>Visiting management can help your office&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"573\" src=\"\/blog\/wp-content\/uploads\/2022\/09\/image-65-1024x573.png\" alt=\"\" class=\"wp-image-1649\" srcset=\"\/blog\/wp-content\/uploads\/2022\/09\/image-65-1024x573.png 1024w, \/blog\/wp-content\/uploads\/2022\/09\/image-65-300x168.png 300w, \/blog\/wp-content\/uploads\/2022\/09\/image-65-768x430.png 768w, \/blog\/wp-content\/uploads\/2022\/09\/image-65.png 1101w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><\/figure>\n\n\n\n<p>A visitor management system helps your office to manage visitors easily.&nbsp;<\/p>\n\n\n\n<p>If there\u2019s no receptionist in the lobby, Visiting management system (VMS) still can help you make a great first impression on the visitors. Administrators can set advanced settings to restrict visitors from entering sensitive areas of your office. <\/p>\n\n\n\n<p>Moreover, VMS helps you to reduce the operation cost because it just needs a lack of manpower.<\/p>\n\n\n\n<p>VMS can help you to easily implement hybrid working by digitizing your office resource management and implementing a people-oriented workplace for your employees. <\/p>\n\n\n\n<p>In the following years, digital visitor management systems will become the norm. Thus, the paper sign-in sheets will disappear from offices completely.&nbsp;<\/p>\n\n\n\n<p><em>For more information, please contact us: hello@ones.software, or visit ONES Software official website for more information: <a href=\"https:\/\/ones.software\/sg\/\">https:\/\/ones.software\/sg\/<\/a>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This article will briefly introduces the visitor management system for Singapore.<\/p>\n","protected":false},"author":1,"featured_media":1649,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[155,137],"tags":[93,118,157,174,42,74,591,214,352],"class_list":["post-1543","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-singapore-work-culture","category-visitor-management","tag-future-of-work","tag-hybrid-working","tag-singapore","tag-singapore-smart-office","tag-smart-office","tag-visitor-management","tag-visitor-management-system-2023","tag-visitor-management-system-singapore","tag-vms-system"],"_links":{"self":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts\/1543","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/comments?post=1543"}],"version-history":[{"count":11,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts\/1543\/revisions"}],"predecessor-version":[{"id":2648,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts\/1543\/revisions\/2648"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/media\/1649"}],"wp:attachment":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/media?parent=1543"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/categories?post=1543"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/tags?post=1543"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}