{"id":1371,"date":"2022-09-08T11:06:12","date_gmt":"2022-09-08T03:06:12","guid":{"rendered":"https:\/\/ones.software\/blog\/?p=1371"},"modified":"2023-06-02T10:16:31","modified_gmt":"2023-06-02T02:16:31","slug":"implement-hybrid-working-with-teams-and-ones","status":"publish","type":"post","link":"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/","title":{"rendered":"Overcome productivity paranoia with new tools in Microsoft Viva and ONES"},"content":{"rendered":"\n<p>The most recent <a href=\"https:\/\/news.microsoft.com\/empowering-the-workforce\">Microsoft Work Trend Index<\/a> demonstrates that the anecdotal accounts you&#8217;ve heard about negotiating the transition to hybrid working are accurate. People are working more hours than ever and, according to Sunita Khatri, senior director of Microsoft Viva, 87% of them feel productive. <\/p>\n\n\n\n<p>However, almost as many managers (85%) said they are unsure whether those workers are actually productive, so they turn to monitor petty details like who uses their badge to enter the building, how long applications are open, or even how many keystrokes workers make.<\/p>\n\n\n\n<!--more-->\n\n\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_34 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><label for=\"item\" aria-label=\"Table of Content\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/label><input type=\"checkbox\" id=\"item\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1'><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#Challenges_in_implementing_hybrid_working\" title=\"Challenges in implementing hybrid working\">Challenges in implementing hybrid working<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#Why_Viva_and_ONES_can_help_you_implement_hybrid_working\" title=\"Why Viva and ONES can help you implement hybrid working?\">Why Viva and ONES can help you implement hybrid working?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#5_Tips_to_implement_an_effective_hybrid_working\" title=\"5 Tips to implement an effective hybrid working\">5 Tips to implement an effective hybrid working<\/a><ul class='ez-toc-list-level-3'><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#1_Leverage_workspace_and_easily_manage_office_equipment\" title=\"1. Leverage workspace and easily manage office equipment&nbsp;\">1. Leverage workspace and easily manage office equipment&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#2_Encourage_employees_to_keep_learning_and_review\" title=\"2. Encourage employees to keep learning and review&nbsp;\">2. Encourage employees to keep learning and review&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#3_Regular_performance_reviews_for_policy_development\" title=\"3. Regular performance reviews for policy development&nbsp;\">3. Regular performance reviews for policy development&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#4_Provide_an_immediate_reservation\" title=\"4. Provide an immediate reservation&nbsp;\">4. Provide an immediate reservation&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#5_Provide_adequate_support_for_employees\" title=\"5. Provide adequate support for employees&nbsp;\">5. Provide adequate support for employees&nbsp;<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/ones.software\/blog\/2022\/09\/08\/implement-hybrid-working-with-teams-and-ones\/#Develop_your_own_hybrid_office_now\" title=\"Develop your own hybrid office now\">Develop your own hybrid office now<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Challenges_in_implementing_hybrid_working\"><\/span>Challenges in implementing hybrid working<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"585\" height=\"329\" src=\"\/blog\/wp-content\/uploads\/2022\/09\/Picture1-1.jpg\" alt=\"\" class=\"wp-image-1372\" srcset=\"\/blog\/wp-content\/uploads\/2022\/09\/Picture1-1.jpg 585w, \/blog\/wp-content\/uploads\/2022\/09\/Picture1-1-300x169.jpg 300w\" sizes=\"auto, (max-width: 585px) 85vw, 585px\" \/><\/figure>\n\n\n\n<p>What challenges are the companies facing when companies implement hybrid working? The followings are some common problems that you may easily encounter: <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Difficulty in evaluating employees&#8217; performance;<\/li>\n\n\n\n<li>Need time for reservation of office equipment;<\/li>\n\n\n\n<li>Ignoring communication of hybrid workers;<\/li>\n\n\n\n<li>Lack of support for hybrid working;<\/li>\n\n\n\n<li>Lack of online staff training;<\/li>\n<\/ol>\n\n\n\n<p>The main reason causing these challenges is they do not have the right tool for communication, facility management, and training within the transition period to hybrid working. <\/p>\n\n\n\n<p>Because they can&#8217;t actually &#8220;see&#8221; who is working hard, many leaders and managers are missing the traditional visual indicators of what it means to be productive, according to <a href=\"https:\/\/www.computerworld.com\/article\/3674688\/microsoft-viva-enhancements-address-employee-disconnect-in-hybrid-work-environments.html\" rel=\"nofollow\">Microsoft<\/a>. <\/p>\n\n\n\n<p>In contrast to 36% of in-person managers, 49% of hybrid work managers stated that they find it difficult to believe that their staff members are giving it their all.<\/p>\n\n\n\n<p>Furthermore, compared to managers who manage people in person, 54% of managers who oversee hybrid work reported having less insight into the job that their workers complete. Employees are increasingly under pressure to &#8220;show&#8221; they are working as a consequence, which is driving up instances of so-called &#8220;digital overload.&#8221;<\/p>\n\n\n\n<p>The Microsoft study emphasizes the significance of re-skilling and up-skilling your workforce in order to retain personnel. In the poll, 55% of employees thought switching firms was the greatest way to advance their careers. However, 76% of respondents who knew they would receive assistance for their learning and development stated they would stay longer at their business if internal job switching was made easy.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-viva\">Microsoft Viva<\/a> and <a href=\"https:\/\/ones.software\/\">ONES <\/a>are here to help you to overcome these challenges via commuting with all the staff, easily taking control of all the office equipment, and avoiding wasting resources.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Viva_and_ONES_can_help_you_implement_hybrid_working\"><\/span>Why Viva and ONES can help you implement hybrid working?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-viva\">Microsoft Viva<\/a> is an employee experience platform that brings together communications, knowledge, learning, resources, and insights in the flow of work. Powered by Microsoft 365 and experienced through Microsoft Teams, Viva fosters a culture that empowers employees and teams to be their best from anywhere.&nbsp;<\/p>\n\n\n\n<p>On the other hand, <a href=\"https:\/\/ones.software\/hk-en\/bookings-one\/request-demo\" target=\"_blank\" rel=\"noreferrer noopener\">ONES<\/a> is one of the famous all-in-one smart office systems that can help you easily implement hybrid working at ease. We support management from 1 room to multiple buildings and are compatible with various working environments. You can easily perform virtual meetings, desk-hoteling, and digital office management with our <a href=\"https:\/\/ones.software\/hk-en\/bookings-one\/room-booking\" target=\"_blank\" rel=\"noreferrer noopener\">Room Booking<\/a>, <a href=\"https:\/\/ones.software\/hk-en\/bookings-one\/desk-booking\" target=\"_blank\" rel=\"noreferrer noopener\">Desk Booking,<\/a> and <a href=\"https:\/\/ones.software\/hk-en\/bookings-one\/visitor\" target=\"_blank\" rel=\"noreferrer noopener\">Visitor Management<\/a> features.&nbsp;&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p>Here are some features provided by Viva and ONES which can help you to develop a comprehensive and effective hybrid working environment.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Tips_to_implement_an_effective_hybrid_working\"><\/span>5 Tips to implement an effective hybrid working<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"668\" height=\"376\" src=\"\/blog\/wp-content\/uploads\/2022\/09\/Picture2-1.jpg\" alt=\"\" class=\"wp-image-1373\" srcset=\"\/blog\/wp-content\/uploads\/2022\/09\/Picture2-1.jpg 668w, \/blog\/wp-content\/uploads\/2022\/09\/Picture2-1-300x169.jpg 300w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><figcaption class=\"wp-element-caption\"><strong>5 Tips to implement an effective hybrid work<\/strong>ing<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Leverage_workspace_and_easily_manage_office_equipment\"><\/span>1. <strong>Leverage workspace and easily manage office equipment<\/strong>&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Hybrid working allows management to rearrange the workspace, part of the space for co-working, and reallocate resources to reduce the workspace or rent.&nbsp;&nbsp;<\/p>\n\n\n\n<p><strong><em>Viva:&nbsp;<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Viva Connection<\/strong>: Provides Video calls and Virtual meetings for communication with your teammates, connecting with them without boundaries for daily meetings. With this function, employees can work remotely and decrease the need for fixed desks or rooms.&nbsp;<\/p>\n\n\n\n<p><strong><em>ONES:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/www.youtube.com\/watch?v=DM-oZVUWWKQ&amp;t=28s\" target=\"_blank\" rel=\"noreferrer noopener\">Hot-desking system<\/a>: Provide a more agile office by introducing a digital desk booking platform. Assist users to reserve a workspace easily via a few touches on the screen.&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/www.youtube.com\/watch?v=99w9HmErC6k\" target=\"_blank\" rel=\"noreferrer noopener\">Room booking system<\/a>: Integrate all your meeting room and facility management into one user-friendly solution that gives users a better booking experience.&nbsp;<\/p>\n\n\n\n<p>ONES <a href=\"https:\/\/www.youtube.com\/watch?v=DM-oZVUWWKQ&amp;t=28s\" target=\"_blank\" rel=\"noreferrer noopener\">Hot-desking<\/a> and <a href=\"https:\/\/www.youtube.com\/watch?v=99w9HmErC6k\" target=\"_blank\" rel=\"noreferrer noopener\">Room booking system<\/a> both help to reduce the need for your workspace and prevent your office be wasting resources. Therefore, it can reduce the office rent.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Encourage_employees_to_keep_learning_and_review\"><\/span><strong>2. Encourage employees to keep learning and review<\/strong>&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The effectiveness of employees depends to a large extent on whether they have sufficient job skills. If employees continue to learn and improve their skills, their performance will be relatively higher.&nbsp;<\/p>\n\n\n\n<p><strong><em>Viva:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Viva Learning: <\/strong>This is a learning center where employees can find the knowledge they want to learn in this function. Support employees\u2019 learning goals with bookmarks, assignments, personalized suggestions and calendar prompts, which make them improve their personal skills. This will have a positive impact on employees&#8217; personal development and the company.&nbsp;<\/p>\n\n\n\n<p><strong><em>ONES:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Dashboard: <\/strong>Provide data on daily staff use of rooms and equipment for management to review. Through data analysis, management can formulate policies on usage to make better use of resources.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Regular_performance_reviews_for_policy_development\"><\/span><strong>3. Regular performance reviews for policy development<\/strong>&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>With the assistance of management tools and systems, management can easily review employees&#8217; performance and operation of the company, which will help the company to develop future policies.&nbsp;<\/p>\n\n\n\n<p><strong><em>Viva:&nbsp;<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Viva Insight<\/strong>: It can address complex business questions and spot correlations across data sources through advanced analysis. Also, it empowers managers and leaders with insights that identify opportunities to improve wellbeing, engagement, and effectiveness across the organization. <\/p>\n\n\n\n<p>Furthermore, it allows the management to set the daily work target for the employees, making sure they have a great workflow.&nbsp;<\/p>\n\n\n\n<p><strong><em>ONES:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Policy setting<\/strong>: After management review the employees\u2019 performance, management can establish policies on the use of office equipment and limit abusive behavior by some employees to prevent company resources from being wasted.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"200\" src=\"\/blog\/wp-content\/uploads\/2022\/08\/meeting-room.png\" alt=\"\" class=\"wp-image-1161\" srcset=\"\/blog\/wp-content\/uploads\/2022\/08\/meeting-room.png 600w, \/blog\/wp-content\/uploads\/2022\/08\/meeting-room-300x100.png 300w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Provide_an_immediate_reservation\"><\/span><strong>4. Provide an immediate reservation<\/strong>&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>If users can make real-time reservations of the resources, it can help improve employee productivity.&nbsp;<\/p>\n\n\n\n<p><strong><em>Viva:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Microsoft Schedule<\/strong>: Users can easily check the office booking schedule and arrange their own work schedules. Users also are able to book meetings here and can also reserve the required facilities and equipment.&nbsp;<\/p>\n\n\n\n<p><strong><em>ONES:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong><a href=\"https:\/\/ones.software\/bookings-one\/interactive-map\">3D floor plan<\/a><\/strong>: Provides a unique <a href=\"https:\/\/ones.software\/bookings-one\/interactive-map\">3D floor plan<\/a>. In addition to showing the available rooms or hot desks, users can make real-time reservations for these rooms and tables in the 3D floor plan.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Provide_adequate_support_for_employees\"><\/span><strong>5. Provide adequate support for employees<\/strong>&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Employees always face different difficulties in hybrid working, they need appropriate support to solve their problems. It is very important to provide suitable support services for them.&nbsp;<\/p>\n\n\n\n<p><strong><em>Viva:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Topics<\/strong><strong><em>: <\/em><\/strong>In this function, employees can click to find people, resources, and conservations related to the topic that they wanted to know. Also, there is an A.I. who will answer all the employees&#8217; questions, and makes sure all the content has been protected.&nbsp;<\/p>\n\n\n\n<p><strong><em>ONES:<\/em><\/strong>&nbsp;<\/p>\n\n\n\n<p><strong>Support Service<\/strong>: Based on different employees&#8217; requirements, the admins can help to set up personal services for these staff, such as providing special equipment services. Our system can help to support the employees to do their jobs and make sure they can finish their work smoothly.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Develop_your_own_hybrid_office_now\"><\/span>Develop your own hybrid office now<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"750\" src=\"\/blog\/wp-content\/uploads\/2022\/09\/image-6.png\" alt=\"\" class=\"wp-image-1346\" srcset=\"\/blog\/wp-content\/uploads\/2022\/09\/image-6.png 1000w, \/blog\/wp-content\/uploads\/2022\/09\/image-6-300x225.png 300w, \/blog\/wp-content\/uploads\/2022\/09\/image-6-768x576.png 768w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><\/figure>\n\n\n\n<p>With Microsoft Viva and ONES, you can enjoy a comprehensive smart office management system on Microsoft Teams for your staff to have more connections with each other, work more closely, and easier to manage your office equipment. It allows your employees to work remotely and work at hybrid offices.&nbsp;<\/p>\n\n\n\n<p>If you would like to learn more about how to implement a hybrid working with ONES, feel free to contact us: <a href=\"mailto:hello@ones.software\" target=\"_blank\" rel=\"noreferrer noopener\">hello@ones.software<\/a>, or visit ONEs Software&#8217;s official website for more information: <a href=\"https:\/\/ones.software\/\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/ones.software\/<\/a>.&nbsp;&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Implement your own hybrid working model with Teams and ONES. Here are the tips for you.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[88],"tags":[93,118,172,173,42,171,67],"class_list":["post-1371","post","type-post","status-publish","format-standard","hentry","category-hybrid-workplace-hack","tag-future-of-work","tag-hybrid-working","tag-microsoft-teams","tag-microsoft-viva","tag-smart-office","tag-teams","tag-work-from-home"],"_links":{"self":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts\/1371","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/comments?post=1371"}],"version-history":[{"count":9,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts\/1371\/revisions"}],"predecessor-version":[{"id":3393,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/posts\/1371\/revisions\/3393"}],"wp:attachment":[{"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/media?parent=1371"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/categories?post=1371"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ones.software\/blog\/wp-json\/wp\/v2\/tags?post=1371"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}